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 We
understand what using our equipment inventory can mean for an event.
TheEventLine.com receives hundreds of requests for
donations each year. Unfortunately the entertainment field is highly competitive
and margins will not permit us to donate to everyone and remain in business. We
do work with organizations and their existing contributors and will work with
any you let us know wish to contract on your behalf and be billed directly. Your
account manager can assist with this.
Grants
and donations are administered through our 501(c)3 partner, the EarthTraces
Foundation. Events that meet the requirements for building church, family or
community may qualify for matching grants on a 1:3, 2 or 1 basis depending upon
how the Foundation evaluates a proposal. Grants and
donations are given in the form of sponsorships and may be applied to
rental costs of an event. Events with under $500 in rentals are not eligible. Labor, supplies,
delivery, sub-contracts and other hard costs or allowances are excluded from
the sponsorship calculation.
Grants
and donations
may ONLY be given to 501(c)3 non-profit organizations, government agencies,
churches and accredited schools that have federal tax exempt status. Those working on behalf of such organizations,
but who are not actually the organization itself are not eligible. Sponsorships
are not possible for political organizations or campaigns. An organization's
501(c)3 or other tax-exempt status documentation must be provided prior to the event
or the grant is void.
The
sponsored organization is responsible for all costs of delivery, setup,
operation and takedown of the sponsored portion of an event. Such is not
included unless specifically detailed in the event contract.
Sponsorships
are granted on a case-by-case basis. Sponsored events must benefit
community or church outreach. Non-public (private) events are generally excluded
from consideration. There is no assurance of sponsorship
availability or percentage of rental costs covered, prior to review and grant.
Sponsorships for greater than the maximum listed are not available.
Sponsorships
ARE NOT "In-Kind" donations, they are cash contributions in your name
and must be acknowledged as such. They are not discounts or package deals and are at the sole
discretion of PROVIDER. PROVIDER may add to, deduct from or withdraw completely
a sponsorship at any time.
Items
provided all or in part by sponsorship funds have a zero cost basis to you are
not guaranteed or refundable in any form. Such items are dependant upon
availability the day of the event and may be substituted or
removed from the equipment list at PROVIDER's discretion.
If
you meet the terms of the sponsorship program, when initially requesting a
quote indicate your desire to be considered for a sponsorship and provide
information of how your organization meets the terms of the program.
Participation in the sponsorship program can not be considered after a quote has
been issued for an event (it must be considered upfront). Please also confirm
you will meet the sponsorship publication needs, below. Failure to meet these
terms voids the adjustment, credit or deduction given and it will become due and
payable in full without regard to partial satisfaction of the requirements.
DO
NOT accept a sponsorship if you do not agree with all the terms listed herein or
if you are unable to repay the sponsorship should you fail to meet the
sponsorship publication needs (below).
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